Employee Directory

In the age of remote working, collaboration is difficult. Let your employees find and collaborate with colleagues, no matter where they are.

In just a few minutes, you can build an effective web app to store employee information. Budibase gives you total control over all features and data fields within your company directory.

What is an employee directory?

An employee directory is a central resource for key information about your staff. For instance, names, job roles, or contact details. That way, you can easily store and find important employee information.

An effective employee directory empowers your team to contact their colleagues in seconds. The best directories improve efficiency by integrating with existing communication channels.

Why do you need an employee directory?

The way we work has transformed over the last few years, with the rise of remote teams. For many, walking across the office and tapping a colleague on the shoulder is a distant memory.

Organizations of all kinds need employee directories for effective internal communications.

Even today, many human resources teams fall back on spreadsheets to keep track of employee profiles. This compromises security, efficiency, and user experience.

Creating an employee directory is a quick and easy way to save time, achieve better results, and encourage a culture of collaboration between team members, while managing data in a centralized location.

What should an employee directory include?

Every business is different. What your employee directory should include depends on the information your staff needs to do their jobs. Of course, most directories still have some things in common.

Most basic employee directory software includes three clusters of information:

1. Personal information like names, locations, and birthdays.
2. Professional information like job titles, departments, and start dates.
3. Employee contact information like email addresses and phone numbers.

Still, you don’t want to limit yourself to these data fields. You might choose to add more specific job-related information, like key skills. Staff bios can help build remote relationships between your employees.

Our open-source employee directory template gives you complete control to store the right data for your business.

Our employee directory template

Our office directory template gives you an effective and secure staff directory, in minutes.

Out of the box, our directory offers advanced functionality, to make your employees’ lives easier.

• Custom databases.
• Searchability.
• Instant contact.
• Simple admin.
• Access control.
• Custom data fields.
• Improved collaboration.
• Intuitive design.
• Flexible hosting.

Build an employee database

Your employee database is the heart of your staff directory. Use a range of data sources, or our internal database to centralize key information. Budibase supports a range of SQL connectors, to connect to existing databases.

Our template uses key data fields, such as contact details, social media handles, and staff bios. Minimize the time required to create the perfect database for your business.

Simply add, edit or remove fields as you see fit.

Staff search & look-up

A successful directory allows your staff to find the colleagues they need to contact.

Our staff directory template gives you the ability to quickly find employees with an intuitive UI. Out of the box, your employee can lookup colleagues by name or department and view relevant search results.

Using the Budibase editor, you can configure your employee directory to search by any field in your database. Let your employees use the exact search fields they need to find and contact colleagues.

Instantly contact colleagues

Our employee directory is built for efficiency when a member of your team needs to contact a colleague. Our template minimizes the time needed to find the right person, and start a conversation.

Quick and efficient communications are key to any modern business. Our directory template offers a seamless UX. Users can instantly contact any colleague at the press of a button. Integrate with your existing email client through the universal mailto command.

Budibase offers a range of integrations and automations. Easily connect your directory to softphones, messaging apps, and other internal communications tools.

Add, remove and edit employees

As your business grows and changes, you’ll need to alter your employee directory. Our template is designed for maximum usability, making admin tasks as efficient as possible.

Our directory template uses a simple and familiar form interface. Altering employee information is entirely intuitive, even for users with limited digital skills.

Users with admin permissions can delete employees from the directory. Cut admin work from the off-boarding process, while preventing avoidable disruptions.

Give your staff the information they need

The Budibase directory template allows you to grant different permissions to your staff. Limit users to the information and features they need to maximize security and usability.

With Budibase, you have full control over your users’ roles and permissions.

Our directory template offers four permission levels - Public, Basic, Power, and Admin. Budibase also offers the option to add extra permission levels. Offer different access to users based on their department or seniority.

Roles, departments, offices, and more

With our employee directory, your team can find key information about responsibilities in your company. Need to know who’s in charge of HR in the LA office?

No problem.

You’ll have the power to include the exact information you need to help your team work productively. Store data fields including job titles, departments, locations, key skills, and more.

Improve collaboration and relationships

In the remote age, collaboration can be tricky. When your employees are working from home, it’s difficult to create a strong team spirit.

Our company directory template is designed to foster collaboration.

Help your employees get to know their colleagues by streamlining internal communications.

Employee directory design and usability

Like all business tools, an employee directory is only as good as the way your staff uses it. Design and usability are crucial for internal adoption. Our company directory template utilizes a clean and intuitive design, maximizing adoption rates.

With a simple design interface, Budibase allows you to perfect the UI of your staff directory.

Optimize navigation, add branding, and edit processes, without the need for custom code.

Why build an employee directory with Budibase?

At Budibase, we’re building the largest suite of open source business tools in the world. Our goal is to empower organizations with secure, flexible, and effective software solutions.

• Open-source.
• Scalability.
• Fast deployment.
• Access control.
• Flexible hosting.
• Responsive design.
• Security.
• Automation.
• Integrations.
• Multiple data sources.

Open-source design

Like all Budibase tools, our staff directory template is completely open-source. Unlike other directory tools, you’ll have complete control over your platform’s design. Even better, you’ll own the finished product.

Our directory template offers effective functionality straight out of the box. Its open-source design gives you the power to maintain your employee directory as you see fit.

Infinitely scalable

With Budibase, your employee directory can grow and evolve with your business. Our open-source platform allows you to add capacity, and new functions as they’re needed.

Add a new permission tier, or create new automations to match new business processes. When you build a company directory with Budibase, you’ll be confident that it’s fully future-proof.

Fast deployment

Why wait months for a development company to build you a custom employee directory tool? Many custom solutions are simply an existing CRM platform with your logo tacked on. Still, developers charge a hefty price tag.

With Budibase, you can achieve a more effective solution, in a fraction of the time. With our simple, intuitive builder, you can deploy your employee directory in a day.

Control user permissions

Budibase empowers businesses to control access to their employee directories. Admins have the power to control how users interact with all stored data.

Grant access to information and features based on user permissions, for total security and usability.

Flexible hosting

Flexible hosting is at the core of Budibase. Users have the option to self-host their directory tools. We’ve also recently launched Budibase Cloud, for fast and flexible hosting.

Host your company directory on your own servers using Kubernetes, Docker, and more. Enterprises can host Budibase tools locally for maximum security around sensitive information.

Mobile responsiveness

Enjoy fully responsive employee directory design across all devices. With the Budibase builder , all design elements resize and scale to fit the user’s screen. Our employee directory template with photos is fully mobile responsive out of the box.

For truly tailored mobile experiences, use Budibase’s built-in conditionality feature. Display different design elements on different devices. Consolidate forms , or hide low priority data fields, for a streamlined mobile UI.

Security

Security is critical for modern organizations. Protecting your business’ data is a top priority for Budibase. Our open-source design and flexible hosting options make Budibase the top choice for security.

Unlike other business app suites, Budibase offers SSO, OpenID, and OAuth as standard. Use your own authentication standards, for maximum password security, and access control.

Automations

Budibase offers a powerful library of low-code automations for your employee directory. Use any in-app action as a trigger. Automate everything from simple employee onboarding emails to more complex administrative tasks.

Add functionality to your staff directory app, with Budibase’s JavaScript editor. Use our range of integrations to trigger automations in a wide range of third-party web apps.

Integrate with your existing software stack

Streamline processes by integrating your employee directory with your existing software stack. We offer a wide variety of web app integrations , using Zapier, Integromat, and WebHooks. Connect your employee directory with existing communications, HR, and admin tools.

Budibase also offers integrations with a wide variety of external data sources. Utilize MySQL, Rest API, Couch DB, Amazon S3, and a range of other major data tools. The Budibase platform also supports manual CSV uploads.

Start using our employee directory template

Budibase allows you to create deployable business apps in minutes, not months. Our employee directory template offers fast deployment, with minimal configuration or editing.

To build the perfect employee directory for your business, click below and get started for free.