Employee Portal

As your business grows, it becomes more costly and difficult to manage basic human resources tasks. This includes sharing information, managing communications, and staying on top of HR admin.

With the rise of remote working, this problem has become magnified.

Our employee portal template offers a central platform for employees to access, edit, and submit information. Cut admin time and operating costs, by streamlining your internal processes, with a secure, effective employee portal.

What is an employee portal?

An employee portal is a private app, which allows your team to access internal policies, information, and admin tools. This can include everything from basic internal documents, and staff directories, to more advanced functions.

For example, many employee portals contain or integrate with digital forms , for vacation requests, incident reporting, managing employee engagement, digital workplaces, or other HR functions.

The goal is to empower employees to carry out admin tasks, in the most efficient way possible.

Why do I need an employee portal?

Almost every organization wastes time and money on avoidable meetings, calls, or paperwork. This greatly hurts your profitability. Portal apps are one of the most effective ways to cut out unnecessary admin tasks.

The need for effective portals is particularly acute in large organizations or remote teams. In these situations, simple admin tasks can be incredibly challenging, especially where employees are unfamiliar with processes, or points of contact.

What should an employee portal contain?

What you include in your employee portal depends on your organization and your employees’ needs. For example, many companies need their employees to access specialist tools or workflows - as they might in a modern intranet portal.

Employee portals usually include the following kinds of resources:

• Processes and policy documents.
• Employee and department details.
• Company announcements and exclusive content.
• HR and admin functionality.

Of course, each of these categories can include a range of different resources. Because of this, employee portals are a powerful tool for streamlining operations. The key thing is that the contents of your portal match your internal processes and workflows.

Our employee portal template

Our employee portal UI template offers essential functionality, in a quickly deployable package.

Like all Budibase apps, our template offers:

• Fully customizable design.
• Effective internal workflows.
• Automations.
• Intuitive UI.
• Tiered permissions.
• External database support.
• Responsive design.
• Flexible hosting & deployment.
• UX and UI optimizations.
• Efficient processes.

With Budibase, building highly customized and functional business tools is fast and simple.

Centralize resources

The most basic employee portals are centralized information resources. When your employees need a piece of information, they can simply log into your portal, and access it. This includes key company information, like policies and other documentation.

One of the most common uses for employee portals is to provide staff directories. This is crucial for large, or remote organizations, where employees don’t always know their colleagues.

Even better, our employee portal allows your team to update their own details. Any changes made by employees to their personal information or contact details are then reflected in the built-in directory.

Streamline communications

Our employee portal template is the effective way to streamline internal communications and cut operational costs. An employee portal can be used to automate just about any internal admin or HR task.

Our template offers functionality for distributing company announcements to all colleagues. Users can view embedded previews on the app’s home screen, or search for content on the announcements page.

Budibase also offers full support for email automations. Add your SMTP credentials to trigger email notifications from any in-app action. Employees can also send emails to colleagues directly from the built-in directory, using the mailto: command.

Check out our agency client portal to streamline customer communications.

Reduce admin time

Admin tasks are a massive drain on companies’ resources. HR is one of the most admin-intensive verticals in any organization. Our lightweight employee portal design empowers colleagues to complete simple admin tasks quickly and easily.

Our template allows employees to alter their contact information, personal details, or payroll data, in seconds. Using a simple form interface, your team can submit changes to their details, without the need to contact the HR department.

At Budibase, we’re building the world’s largest ecosystem of business tools. Our employee portal app can be expanded, using any of our other digital form templates. Add capability by integrating with vacation request, equipment checkout, employee onboarding, or COVID tracking forms.

Custom functionality

Our employee portal template is built for complete customization. Our template app features four key screens. These are company announcements, an employee directory, internal resources, and an admin panel for managing these.

All data fields and workflows within these built-in functions are fully customizable. Tweak and adjust your app to match your company’s needs.

Budibase also offers full scope for adding additional functions. In minutes, you can add new screens, data sources, and automations. Easily create additional screens and interfaces to provide new functions to users.

For new hires, check out our free job portal app template .

Process automation

Our employee portal template is the perfect solution for automating internal processes. The goal of any internal portal is to empower employees to carry out their own admin tasks. Automation makes this a reality.

With Budibase, you can trigger a wide range of automations, from any in-app action. For instance, you could notify finance teams when an employee submits new payment details. Use our built-in JavaScript editor to add additional functionality to your app.

Budibase also supports a variety of third-party integrations, using Zapier and Webhooks. Connect your employee portal to messaging apps, calendars, HR software, or other external tools, to trigger external automations.

Check out our free employee equipment checkout form template .

Access control

Of course, it’s crucial to control how users access your employee portal app. Budibase offers customizable user permissions. For instance, some of your team need higher levels of access to carry out admin functions.

This also protects your employees’ data from unauthorized access.

All Budibase tools come with four permission tiers, as standard. With our open-source, low-code builder, you have complete control to edit, remove, or add new permission tiers.

Why build an employee portal with Budibase?

Budibase is a free and open-source way to build deployable, feature-packed internal portals.

Build an employee portal app with Budibase for:

• Open-source, low-code apps.
• Scalability.
• Fast deployment.
• Custom permission tiers.
• Flexible hosting.
• Responsive design.
• Security.
• In-app automation library.
• External app integrations.
• Conditional UIs.
• External database support
• Infinite customization.
• Built-in JavaScript editor.

Budibase is the smart way to build internal business tools .

Open-source, low-code employee portals

Our open-source, low-code platform is changing the way businesses build apps. Don’t pay excessive fees for custom builds or off-the-shelf solutions. With Budibase, you can build feature-rich, deployable apps, in minutes.

Create as many self-hosted apps as you need, with unlimited users, at no charge. We even offer free SSO across all of your Budibase apps.

Complete customization

Budibase empowers organizations to make fully customized employee portal apps. Using our intuitive, low-code platform, you can quickly customize your portal’s design, functionality, or back-end data.

Add additional fields and functions, or use or design tools to perfect the UI and branding for your portals. Budibase is the fast and easy way to build custom business tools.

External data sources

Connect your portal to existing data sets. Budibase supports external databases, using MySQL, Postgresql, Airtable, MongoDB, CouchDB, S3, and more. We also offer support for RestAPI and direct CSV uploads to our built-in BudibaseDB.

With external database support, a Budibase employee portal is the perfect solution for managing self-service admin tasks. Use our portal template as a single front-end interface for manipulating your existing databases, across different tools and platforms.

Add screens and functions in minutes

With Budibase, there is no limit to the number of app screens or functions you can include in your employee portal. You can quickly add features to your portal, without additional development costs or excessive waiting times.

At Budibase, we offer a wide range of templates and autogenerated app screens. Deploying new app features has never been easier, with our free, open-source suite of business tools.

Secure employee portals

Security is at the heart of Budibase. With custom permissions, optional self-hosting, and a range of authentication standards, you have total control over who accesses your portal.

Protect your employees’ data and prevent unauthorized access, using a range of advanced security features. Budibase also offers free SSO, and support for OAuth and OpenID.

Self-hosting or Budibase Cloud

With Budibase, you can deploy your employee portal however you like. Choose from self-hosting or Budibase Cloud. Our employee portal template can be deployed internally or as a web app.

Self-host your Budibase apps using Kubernetes, Docker, Docker Compose, Digital Ocean, and more.

Scalability

As your organization grows and changes, your employee portal app must change with it. Budibase apps are designed for maximum scalability. Our intuitive, low-code platform makes it easy to upgrade your portals as your needs evolve.

Change your hosting options, or create new features in minutes, at no additional cost. Budibase is the smart way to create truly future-proof business tools.

Integrate with external apps

Supercharge your employee portal app with third-party integrations. Like all Budibase tools, our employee portal template offers full support for a wide variety of integrations, with Zapier and Webhooks.

Integrate your employee portal with payroll software, chat apps, calendars, HR tools, hiring platforms, and more. You can then trigger automations in third-party tools with any in-app action.

Mobile-responsive UI

Budibase tools are fully mobile-responsive. Allow your employees to use your portal anywhere, from any device, to maximize adoption. With responsive design, all elements automatically scale and resize to fit the users’ screen.

Use conditionality to create fully mobile-optimized UIs. Hide or display different design elements, depending on which device your user is using. With Budibase, creating totally streamlined user experiences is a breeze.

Start using our employee portal template today

Budibase is the fast and easy way to build incredible employee portal apps. With our open-source, low-code app builder, you’ll even own the finished product.

We also offer premium support and service level agreements for enterprise users. Take a look at our pricing page for more details.

To start using our free employee portal template, simply click below.